| § 1 |
Registration
The name of the organisation is Qandil.
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| § 2 |
Headquarter
The organisation’s board shall have the headquarter
in Uppsala.
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| § 3 |
Purpose
The organisation shall, without religious or political
affiliations, run humanitarian and development co-operations.
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| § 4 |
Membership
Any organisation without religious or political affiliations,
whose activities are carried out on democratic grounds,
which support the organisation’s aim, may be a
member. The membership fee is established at the annual
board meeting.
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| § 5 |
Organisation
The organisation’s agencies are (i) the annual
board meeting, (ii) the board,
and (iii) the auditors. The responsibility of the
organisation rests upon the board.
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| § 6 |
Annual board meeting
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a) |
Each member that has completed his/her duties for
the organisation has a vote at the annual board meeting. |
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b) |
The ordinary annual board meeting shall be held at
the latest by June 30 of each year in accordance with
the time and place decided by the board. |
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c) |
An extra annual meeting shall be held when the Board
finds it necessary or when, for a particular reason,
it is requested by an auditor or at least by half of
the voting members. A notice to attend the meeting shall
be issued within 14 days from the time the request was
received by the board. |
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d) |
The chairman of the board or the person appointed
by the meeting’s participants opens the annual
board meeting. The chairman and two additional members
who have been chosen by the meeting’s participants
shall set the minutes of the meeting. |
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e) |
The decisions reached by the annual board meeting
will be those that have received the majority of the
votes, or in the event of a tie, the proposal, which
the chairman supports. |
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f) |
Matters that have not been included in the notice
shall not be used to finalise decisions.
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| § 7 |
Notice to attend the annual board meeting
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a) |
Notice to attend the annual meeting shall be issued
at least at the earliest 8 weeks before the meeting.
Notice can be issued as late as 4 weeks before the ordinary
annual meeting and one week before an extra annual meeting.. |
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b) |
Notice to attend shall be in writing and take up matters
that shall be presented at the annual meeting. Notice
to attend the ordinary annual meeting shall be accompanied
by the board’s annual summary and administration
reports as well as accountant’s comments.
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| § 8 |
The matters of the ordinary annual meeting
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a) |
Election of chairman and secretary for the annual
board meeting. |
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b) |
Establishment and approval of the electoral register. |
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c) |
Election of members to check the minutes. |
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d) |
Delivery of the board’s annual report and project
description. |
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e) |
The question of freedom of responsibility of the board. |
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f) |
Decision on the number of board members and its composition. |
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g) |
Election of the chairman of the board. |
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h) |
Election of board members and suppliants. |
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i) |
Election of two auditors and two replacements of which
one will be “ordinary” member and the other
an auditor. |
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j) |
Compensation to the board and auditors. |
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k) |
Establishment of an overall work plan of the programmes.
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l) |
Decision on the annual fee to the organisation for
all its members. |
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m) |
Other matters, that the board, chairman or members
in due order have postponed. |
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n) |
Election of the members to the electoral committee.
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| § 9 |
The board
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The organisation’s programme shall
be led by a board, consisting of at least five and at
most seven individuals as well as three replacements.
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| § 9.1 |
The board members will be appointed at
the ordinary annual meeting for a period of not more
than two years. All proposals for membership of the
board shall be prepared by the electoral committee.
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| § 9.2 |
At the board meeting minutes must be taken.
They must be checked and signed by the chairman and
a present board member, appointed by the board.
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| § 9.3 |
The board may take decisions if more than
half of the total number of board members is present.
The final decision is the one, which the majority of
those board members that are present, vote for, or in
case of a tie, that proposal supported by the chairman.
If the board is not complete, those who are voting for
a decision must make up at least more than one third
part of the total number of board members.
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| § 10 |
The duties of the board |
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| § 10.1 |
The concern of the board is:
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• |
To be responsible for Qandil, the administration of
its funds and other matters. |
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• |
To direct the programme operations. |
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• |
To execute decisions made at the annual board meeting. |
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• |
To present at the annual meeting an annual report
of the latest accounting period as well as propose an
overall work plan for the next accounting period. |
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• |
To execute decisions of donor agreements and contracts.
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| § 11 |
Signing for the organisation
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| § 11.1 |
The right to sign for the organisation
will be given not only to the board but also to those
appointed by the board.
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| § 12 |
Auditors
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| § 12.1 |
The board’s administration report
shall be audited annually by the auditors, selected
at the annual board meeting. At least one of these auditors
shall be authorised.
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| § 12.2 |
At the annual meeting the auditors shall
hand in an auditing report for ach accounting period.
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| § 13 |
Financial administration
The organisation’s accounting period shall come
to close after each calendar year.
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| § 14 |
Termination
Notice of termination shall be given in writing before
the 1st of July and will come into effect the 1st of
January.
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| § 15 |
Change of regulations and dissolution
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| § 15.1 |
Decisions for changing these regulations
or dissolution of the organisation will be taken at
the annual board meeting. The decision will be valid
if all entitled voters have agreed on it or if it was
agreed upon it at two consecutive annual board meetings
and the latest annual board meeting supported at least
two thirds of the entitled voters.
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| § 15.2 |
The annual meeting, which finally dissolves
the organisation, shall even decide upon disposal of
the organisations remaining assets.
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